Q. How will I know which poster board to place my poster on?
A. Each board will be numbered. Place your poster on the corresponding board in which you were assigned in your abstract confirmation email and in the meeting program.
Q. Will there be pushpins available at the meeting to hang my poster with?
A. There will be a small supply of pushpins available at the meeting. If you anticipate using a lot of pushpins for your poster you may consider bringing some with you.
Q. When should I put up/take down my poster?
A. This depends on the meeting schedule. Some posters are up for the entire meeting, some are only put up for one day. Most meetings request that posters be placed on their board by 8am on the day that the poster is to be presented. Consult your official meeting program or contact the APS Meetings Department for more details. Please note, if your poster has not been removed by the specified time/date, it will be removed by APS staff. APS are not responsible for posters or carrying cases that have been left unattended after the meeting has concluded.
Q. When should I be available at my poster to discuss it?
A. Again, this depends on the meeting schedule. Please consult your abstract confirmation email and/or the official meeting program.
Q. I am unable to attend the meeting. What arrangements can be made regarding my poster?
A. If you are unable to attend the meeting you may ask another author on the paper to present it in your absence. Please contact the APS Meetings Department at: meetings@the-aps.org in order to make this arrangement. In the event that no other author can present the abstract, you may withdraw the abstract from the meeting. APS staff will put a withdrawn notice on your assigned poster board and note the change in the meeting addendum. To withdraw the abstract please email the following information to: meetings@the-aps.org, abstract number, name of first author, and the title of the abstract.
Q. What happens if someone has placed their poster on my poster board?
A. Please notify an APS Staff member at the registration desk as soon as possible. Do not remove the poster yourself.
For further information, please contact the APS Meetings Department at: meetings@the-aps.org
Oral Presentation Frequently Asked Questions:
Q. How will I know when it is my time to present?
A. You will have received a confirmation email confirming the date, time, and session title that you have been asked to present in. Additionally, consult your meeting program for details.
Q. How long do I get to present my abstract?
A. Normally, oral abstract presenters will be given 10 minutes for the actual presentation, followed by a 5 minute question and answer period.
Q. I am unable to attend the meeting, what should I do?
A. Please contact the APS Meetings Department at meetings@the-aps.org as soon as possible so a replacement speaker can be found.